| When this happens | Do this | With |
|---|---|---|
| You need a new source, site or kind of work | Write the work as it will appear on the PO; assess on site where the risk is; approve the scope you assessed | C01, C16, C09 |
| A supplier is approved, or its status changes | Update the list; tell purchasing and receiving the same day; check the next receipt | C03 |
| The quarter ends | Score every supplier; send each its line; review the Summary; plan business reviews | C04, C05 |
| A supplier lot is rejected and needs a cause removed | Issue a SCAR with stage dates; review each stage as it arrives | B01, C08 |
| A stage is late, or a root cause is weak | Send it back with the reason; escalate on the agreed rule | C08, C10 |
| An effectiveness check fails | Reopen the same SCAR; review the approval status | C08, C03 |
| A supplier is Yellow twice, or Red once on one measure | Agree an improvement plan on the weak measure | C11 |
| A repeat, escape or traceability failure | Conditions or probation; raise receiving; look back at lots received | C03, C02 |
| A needed supplier fails on several fronts | Recovery plan: baseline, exit criteria and consequences signed before day 0; weekly figures; gates at 30, 60, 90 | C12 |
| A sole source turns High risk | Continuity review; start a second source quietly | C13, C15, C01 |
| A supplier tells you of a change, or you find one | Record it; decide; tell your customer where needed | C14 |
| A certificate renews within 60 days | Ask for the renewal now; check the database | C03 |
| Every year | Sub-tier survey; surveillance and audit plan; continuity and concentration review | C16, C06, C07, C13, C15 |
| Management review | Base on-time, rejects, Red suppliers, SCARs, overdue evaluations, sole sources | Summary tabs, F03 |
Five rules we would keep if we kept nothing else: approve a scope, not a company; read every certificate against the purchase order; date every SCAR stage and reopen what comes back; tell receiving the day a status changes; agree a recovery plan's ending before its beginning.
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A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard, and your customers' requirements may add to it.
Clause numbers refer to AS9100D (SAE AS9100 Rev D) unless another document is named. The standards' text is not reproduced here: use your own licensed copy.
Aegis Insights are our own guidance, labeled wherever they appear: how we approach this work, not a requirement of any standard or customer.