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Resource Library/Supplier Quality and Supply Chain/Approved Supplier List Register

Workbook · AQL-C03

Approved Supplier List Register

Keep one controlled list of who you may buy from, for exactly what, on what conditions, with the certificate and evaluation dates watched for you and every status change passed on to purchasing and receiving.

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Page 1 of the Approved Supplier List Register

Page 1 of the PDF. Every resource includes a fully worked example.

Part of the Supplier Performance and Recovery Kit4 of 19← Supplier Risk Assessment MatrixSupplier Performance Scorecard →

The problem it solves

An approved supplier list is supposed to be a control: purchasing buys only from it, and only what each supplier is approved for. In practice it is often a vendor table copied from the ERP, with 'Approved' against every name, no scope, certificate dates nobody watches, and a probation decision that never reached receiving. Then a buyer places a new part with a supplier assessed for something else, a certificate lapses mid-run, or a sub-tier heat treater nobody listed does your parts. This register keeps the scope, status, conditions, certificates, risk, performance and evaluation dates on one line per source, tells purchasing in plain words whether it may order, flags controls that don't match the status, and records every status change with the date each function was told.

Who uses it

Supplier quality engineers, who keep it; purchasing, who order from it; receiving inspection, who inspect to it; and the quality manager, who approves changes.

When

Build it once from your vendor table and approval records. Update it whenever a status, scope, certificate or rating changes; review it monthly; take the totals to management review.

Free to use, change and copy, in your own organization or with your clients; add your own logo, keep the Aegis credit. Part of: Supplier Performance and Recovery Kit. Clause references: 8.4.1, 8.4.2, 8.4.3 (numbers only; use your own licensed copy of the standard).

Aegis Insights inside. Wherever this resource gives our own guidance, it is labeled Aegis Insights, so you always know what is our experience and what a standard or your customer requires.

A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard.

How to put it to work

Chapters of our free guides that use this tool.

  1. The kit at a glanceThe Supplier Performance and Recovery Kit Handbook, chapter 2
  2. The supplier control workflowThe Supplier Performance and Recovery Kit Handbook, chapter 3
  3. The approved list as a controlThe Supplier Performance and Recovery Kit Handbook, chapter 7
  4. When something goes wrongThe Supplier Performance and Recovery Kit Handbook, chapter 10
  5. Running the systemThe Supplier Performance and Recovery Kit Handbook, chapter 13
  6. Setting it up in thirty daysThe Supplier Performance and Recovery Kit Handbook, chapter 14

Related resources

  • Workbook

    Supplier Qualification Assessment

    Decide whether to buy a particular kind of work from a particular supplier, from evidence: 26 criteria across eight areas, critical ones marked, a result that counts itself, and a decision with its scope and conditions written down.

    Excel · PDFFree download
  • Workbook

    Supplier Risk Assessment Matrix

    Rate every supplier on how much a failure would hurt and how likely one is, with eight plain factors and weights you control, then let the rating set how closely you watch each one.

    Excel · PDFFree by email
  • Workbook

    Supplier Performance Scorecard

    Score every supplier each period on delivery, quality, responsiveness and documentation, with plain counts and weights you control, see who is slipping, and decide what to do about it.

    Excel · PDFFree by email
  • Workbook

    Supplier Corrective Action Register

    Track every corrective action you request from a supplier through containment, root cause, plan, implementation and an effectiveness check, with a due date on each stage and a register that shows what is late, what was sent back and what came back.

    Excel · PDFFree by email
  • Workbook

    Special Process Supplier Control Matrix

    Show that whoever performs each special process on your parts, including your suppliers' own sources, is qualified for that exact process: scope, specifications, customer approvals, expiry dates, certificates, performance and oversight on one line.

    Excel · PDFFree by email
  • Checklist

    Supplier Onboarding Checklist

    Take a new supplier from 'we need a source' to a controlled first delivery: screening, the evidence to ask for, an evaluation matched to the risk, the approved list entry, the purchase order flow-down, and the first 90 days.

    Word · PDFFree download

Need more than one resource, or not sure where to start? Book a complimentary 30-minute Aegis Quality Guidance Call. We'll find the tools that fit your situation and a sensible place to start. No sales pressure, no obligation.

These tools help you run the work by hand. When you want the whole picture of your quality system from the records you already keep, that's what the AeroAssure Audit Defense Pack and the IA9100 Transition Gap Analysis do.