Resource Library/Supplier Quality and Supply Chain/Supplier Change Notification Register
Supplier Change Notification Register
Log every change your suppliers make to site, process, source, material, people or ownership; check your purchase order and your customer's requirements; decide with a first article where needed; and verify the first lot made after the change.
- Excel
- fillable PDF
- Worked example
- Your logo on it
- Aegis Insights
Page 1 of the PDF. Every resource includes a fully worked example.
The problem it solves
Supplier changes are where many escapes begin: a new tank line, a different heat treater, a cheaper material source, a move to a sister plant, a key inspector leaving. Some suppliers send a letter, some tell a buyer on the phone, and some say nothing until a part fails. The letters end up in someone's inbox, nobody checks whether the customer needs to approve the change, and the first lot made the new way is received like any other. This register gives every change one line and one path: notice, requirements, customer, first article, decision, first lot. It flags product made under an unapproved change and every change you found instead of being told.
Who uses it
Supplier quality engineers, with purchasing and the engineers who assess the changes.
When
Log a change the day you hear of it, however you heard. Review open changes at the weekly supplier meeting, and the Summary quarterly.
Free to use, change and copy, in your own organization or with your clients; add your own logo, keep the Aegis credit. Part of: Supplier Performance and Recovery Kit, Configuration and Change Control Kit. Clause references: 8.4.3, 8.5.6, 8.1.2 (numbers only; use your own licensed copy of the standard).
A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard.
How to put it to work
Chapters of our free guides that use this tool.
- The kit at a glanceThe Supplier Performance and Recovery Kit Handbook, chapter 2
- Three controls, one systemThe Configuration and Change Control Kit Handbook, chapter 2
- The supplier control workflowThe Supplier Performance and Recovery Kit Handbook, chapter 3
- The kit at a glanceThe Configuration and Change Control Kit Handbook, chapter 3
- Flow-down, sub-tiers and special processesThe Supplier Performance and Recovery Kit Handbook, chapter 8
- Who does whatThe Configuration and Change Control Kit Handbook, chapter 4
Related resources
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Checklist
Supplier Onboarding Checklist
Take a new supplier from 'we need a source' to a controlled first delivery: screening, the evidence to ask for, an evaluation matched to the risk, the approved list entry, the purchase order flow-down, and the first 90 days.
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Special Process Supplier Control Matrix
Show that whoever performs each special process on your parts, including your suppliers' own sources, is qualified for that exact process: scope, specifications, customer approvals, expiry dates, certificates, performance and oversight on one line.
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IA9100 Product-Safety Change and Hazard Screen
Ask the product-safety question of every change, link hazards to controls, keep the safety roles trained and every customer's reporting rule in one place.
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Configuration Management Register
Every part at its released configuration (drawing, specifications, router, programs, inspection plan, key characteristics and FAI, each with its revision), how it got there, and checks at the machine that what is built matches what is released.
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Engineering Change Impact Assessment
Assess every drawing, specification, order or engineering change before anything moves: twenty impact areas, effectivity and old-revision product, product safety, FAI, the customer question, every action to done, and a log of every change.
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Supplier Business Continuity Assessment
Find out which suppliers could stop your deliveries, how long you could keep shipping without them, and how ready they are to recover: ten plain questions, an exposure gap in weeks, and the actions that close it.
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Need more than one resource, or not sure where to start? Book a complimentary 30-minute Aegis Quality Guidance Call. We'll find the tools that fit your situation and a sensible place to start. No sales pressure, no obligation.
These tools help you run the work by hand. When you want the whole picture of your quality system from the records you already keep, that's what the AeroAssure Audit Defense Pack and the IA9100 Transition Gap Analysis do.