Supplier control fails most often at the seams between functions: quality decides a status, purchasing never hears it, receiving never changes. Agree this table with purchasing and your general manager before you start, and write it into your purchasing procedure.
| Role | Owns | Does | Decides |
|---|---|---|---|
| Quality manager | The supplier control system | Approves suppliers and status changes; chairs the monthly review; reports at management review | Approval, conditions, probation, closure of SCARs |
| Supplier quality engineer | The records: C01 to C16 | Qualifies, rates, scores; issues and follows SCARs; runs recovery plans and business reviews | Acceptance of each SCAR stage; risk ratings, with review |
| Buyer | The purchase order | Orders only within the approved scope and conditions; flows down the quality clauses; collects the forecast | Which approved source gets an order |
| Receiving inspector | What comes through the door | Inspects at the level on the list; reads every certificate against the PO; holds what doesn't match | Accept, hold or reject a receipt |
| Operations or planning manager | Our side of delivery | Gives forecasts and stable releases; reports late lines by cause | Buffer stock and schedule protection |
| Plant or general manager | Resources and the hard calls | Sponsors recovery plans; meets key suppliers' management | Second sources, disqualification, commercial consequences |
| The supplier's quality lead and manager | Their process | Answers SCAR stages on time; fills its own view in the business review | Their actions and resources |
Need more than one resource, or not sure where to start? Book a complimentary 30-minute Aegis Quality Guidance Call. We'll find the tools that fit your situation and a sensible place to start. No sales pressure, no obligation.
A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard, and your customers' requirements may add to it.
Clause numbers refer to AS9100D (SAE AS9100 Rev D) unless another document is named. The standards' text is not reproduced here: use your own licensed copy.
Aegis Insights are our own guidance, labeled wherever they appear: how we approach this work, not a requirement of any standard or customer.