| Pitfall | What it looks like | What we do instead |
|---|---|---|
| Scheduled for the auditor | One review a year, the month before surveillance | Quarterly dates set in January with the chair |
| Report-out | Slides from every department; no decisions | A decision sought for every input, written before the meeting |
| Missing inputs | 'Not available' in the minutes | An owner and a backup for every input; escalation at the due date |
| Quality chairs | The quality manager runs and presents everything | The general manager chairs; quality presents |
| Vanishing actions | Actions listed at the bottom of the minutes | One register for every review; status of previous actions first |
| Owners re-dating their own actions | Due dates that drift every quarter | Only the review or the chair re-dates; the first date is kept |
| Done treated as closed | Actions closed the day they are implemented | Verified by someone other than the owner |
| Minutes a month late | Owners never see their actions in writing | Written live; signed and issued within five working days |
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A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard, and your customers' requirements may add to it.
Clause numbers refer to AS9100D (SAE AS9100 Rev D) unless another document is named. The standards' text is not reproduced here: use your own licensed copy.
Aegis Insights are our own guidance, labeled wherever they appear: how we approach this work, not a requirement of any standard or customer.