Free quality tools from Aegis: templates, kits and guides you can use today →

The Customer Complaint Response Kit HandbookChapter 12 of 21

Delivery, documentation and service complaints

Not every complaint is about a dimension. Late shipments, wrong or missing certificates, mixed lots, wrong labels, damaged packaging and broken promises of information reach the customer's dock and scorecard just as surely. They tend to be answered last because they feel minor, and they repeat because their causes sit in processes nobody treats as manufacturing: order entry, scheduling, the shipping desk, the certificate template.

ComplaintWhere we look firstTypical lasting actions
Late deliveryPromise date against lead time; schedule changes; supplier delays; capacity on the constraintPromise dates set from real lead times; early warning to the customer when a date slips
Missing or wrong certificateThe certificate template, where the data comes from, who checks it before it shipsCertificate data pulled from the traveler, not typed; a release check at the dock
Mixed lot or wrong identificationWhere parts from two lots meet: carts, bins, the packing benchOne lot per container and bench; label printed from the traveler
Packaging or handling damageThe packing instruction, the carrier, the packaging as receivedPacking instruction by part family; dividers; carrier feedback
Information not provided as promisedWho promised what, and where it was recordedPromises logged on the complaint line with dates

Need more than one resource, or not sure where to start? Book a complimentary 30-minute Aegis Quality Guidance Call. We'll find the tools that fit your situation and a sensible place to start. No sales pressure, no obligation.

A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard, and your customers' requirements may add to it.

Clause numbers refer to AS9100D (SAE AS9100 Rev D) unless another document is named. The standards' text is not reproduced here: use your own licensed copy.

Aegis Insights are our own guidance, labeled wherever they appear: how we approach this work, not a requirement of any standard or customer.