Resource Library/Product Integrity and Aerospace Requirements/Counterfeit Parts Prevention Plan
Counterfeit Parts Prevention Plan
A written plan you adopt and edit: which parts and materials are at risk, where you may buy them, what your purchase orders flow down, what receiving checks by risk, how traceability is kept, and exactly what happens to a suspect part, from the shelf it goes on to who is told.
- Word
- fillable PDF
- Worked example
- Your logo on it
- Aegis Insights
Page 1 of the PDF. Every resource includes a fully worked example.
The problem it solves
Most small aerospace shops have a line in the quality manual that says counterfeit parts are prevented, and a buyer who knows not to use brokers. Then a rush job, an out-of-stock distributor and a cheaper quote meet on a Friday afternoon. Or a certificate arrives with a heat number that does not match the bar, and nobody knows whether to send it back, scrap it or report it. This template is a complete plan written to be adopted: what is in scope, the source rules, the flow-down, receiving checks set by risk, traceability, a defined path for suspect parts that keeps them out of the supply chain, reporting, training and monitoring. Fill in the brackets, delete what does not apply, add your customers' requirements and issue it under your own document control.
Who uses it
Quality managers who own counterfeit prevention, with purchasing, receiving inspection and stores, who carry it out; the plant manager who approves it.
When
When you write or rewrite your counterfeit parts procedure, when a customer flows down counterfeit requirements you have not met before, when you start buying electronic parts or from independent distributors, or after a suspect part shows the old procedure did not work.
Free to use, change and copy, in your own organization or with your clients; add your own logo, keep the Aegis credit. Clause references: 8.1.4 (with 7.2, 8.4.1, 8.4.2, 8.4.3, 8.5.2, 8.7.1) (numbers only; use your own licensed copy of the standard).
A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard.
How to put it to work
Chapters of our free guides that use this tool.
- The kitThe MRB and Nonconformance Kit Handbook, chapter 2
- Suspect counterfeit parts and suspect materialThe MRB and Nonconformance Kit Handbook, chapter 12
- Your nonconforming product procedure: what it should sayThe MRB and Nonconformance Kit Handbook, chapter 19
- The findings we see most, and the fixThe MRB and Nonconformance Kit Handbook, chapter 20
- Worked example: October at Meridian AerostructuresThe MRB and Nonconformance Kit Handbook, chapter 21
- Quick reference: nonconforming productThe MRB and Nonconformance Kit Handbook, chapter 23
Related resources
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Worksheet
IA9100 Counterfeit-Parts Risk and Obsolescence Tracker
Where every part comes from, which receipts get extra checks, what is about to go end of life, and what happens to a suspect lot.
Excel · PDFFree by email -
Workbook
Material Traceability Register
Every material receipt with its heat checked against its certificate, every issue to a work order with the marking carried, the balance left on the rack, and a lookup that answers 'this heat is suspect: where did it go?' in minutes.
Excel · PDFFree download -
Workbook
MRB Disposition Record and Log
One record per material review board case, from the evaluation to the signatures to the product action, and one log that ages every open case, tracks every customer authorization and flags any use-as-is or repair released without the approvals it needs.
Excel · PDFFree by email -
Checklist
Nonconforming Product Segregation Checklist
Walk the floor and the hold area with five short checklists and a reconciliation sheet: every nonconforming and suspect part identified where it was found, held where it cannot be used, matched to its record, scrapped beyond recovery, and released only on a signed disposition.
Word · PDFFree download -
Workbook
Product Safety Reporting and Escalation Matrix
Decide before the event: for each kind of product safety event, what to stop and hold, who inside is told and by when, who decides, when the customer hears and what goes outside. Then log every real event against those times.
Excel · PDFFree download -
Workbook
Special Process Supplier Control Matrix
Show that whoever performs each special process on your parts, including your suppliers' own sources, is qualified for that exact process: scope, specifications, customer approvals, expiry dates, certificates, performance and oversight on one line.
Excel · PDFFree by email
Need more than one resource, or not sure where to start? Book a complimentary 30-minute Aegis Quality Guidance Call. We'll find the tools that fit your situation and a sensible place to start. No sales pressure, no obligation.
These tools help you run the work by hand. When you want the whole picture of your quality system from the records you already keep, that's what the AeroAssure Audit Defense Pack and the IA9100 Transition Gap Analysis do.