Resource Library/Audit Readiness and Internal Audit/Documented Information Control Register
Documented Information Control Register
Every controlled document with its revision, approval, points of use and review date; every revision issued and whether the old copies came back; external documents checked against their source; spot checks where documents are used; and the records you keep and for how long.
- Excel
- fillable PDF
- Worked example
- Your logo on it
- Aegis Insights
Page 1 of the PDF. Every resource includes a fully worked example.
The problem it solves
Document control findings are the most common findings in aerospace audits, and they are rarely about the quality manual. They are a superseded work instruction in a cell binder, a CNC program still in a machine's memory after the change, a customer specification held at last year's revision, a record nobody can find. A document list on its own does not catch any of these. This register follows each document through its life: approval, every place it is used, every revision issued and the old copies withdrawn, external documents checked against their source, spot checks at the point of use, and how long each kind of record is kept.
Who uses it
Document control, quality managers and engineers, and anyone who owns a procedure, instruction, program or inspection plan.
When
Set it up once with every controlled document. Update it whenever a revision is approved, check external documents on their interval, make two or three point-of-use checks a week, and review the Summary monthly and before every audit.
Free to use, change and copy, in your own organization or with your clients; add your own logo, keep the Aegis credit. Part of: Configuration and Change Control Kit. Clause references: 7.5.3, 7.5.3.1, 7.5.3.2 (with 7.5.2) (numbers only; use your own licensed copy of the standard).
A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard.
How to put it to work
Chapters of our free guides that use this tool.
- Three controls, one systemThe Configuration and Change Control Kit Handbook, chapter 2
- The kit at a glanceThe Configuration and Change Control Kit Handbook, chapter 3
- Who does whatThe Configuration and Change Control Kit Handbook, chapter 4
- The change boardThe Configuration and Change Control Kit Handbook, chapter 5
- Configuration identification: what a part isThe Configuration and Change Control Kit Handbook, chapter 6
- Documented information controlThe Configuration and Change Control Kit Handbook, chapter 10
Related resources
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Kit handbook
The Configuration and Change Control Kit Handbook
One working system for knowing exactly what each part is, changing it on purpose, and making sure every document and program on the floor says the same thing: configuration identification, customer, engineering and process change control, and documented information control, joined up.
Word · PDFFree by email -
Workbook
Configuration Management Register
Every part at its released configuration (drawing, specifications, router, programs, inspection plan, key characteristics and FAI, each with its revision), how it got there, and checks at the machine that what is built matches what is released.
Excel · PDFFree download -
Workbook
Engineering Change Impact Assessment
Assess every drawing, specification, order or engineering change before anything moves: twenty impact areas, effectivity and old-revision product, product safety, FAI, the customer question, every action to done, and a log of every change.
Excel · PDFFree by email -
Workbook
Manufacturing Process Change Assessment
Assess every change to how a part is made or inspected before it reaches production: a risk screen, the customer's notice and approval, a validation plan with its criterion set first, the trial, the FAI, and a watch over the first lots, with every change on one log.
Excel · PDFFree download -
Workbook
Audit Evidence Collection Register
Map where every record an auditor asks for lives and who fetches it, check that each holds up before the audit, then log every request on audit day: what was provided, how fast, and how it landed.
Excel · PDFFree download -
Checklist
Clause-by-Clause Internal Audit Checklist
An audit question and a practical test for every AS9100D clause, from 4.1 to 10.3, with space for the evidence you examined, a plain result, the finding type and its reference.
Excel · PDFFree download
Need more than one resource, or not sure where to start? Book a complimentary 30-minute Aegis Quality Guidance Call. We'll find the tools that fit your situation and a sensible place to start. No sales pressure, no obligation.
These tools help you run the work by hand. When you want the whole picture of your quality system from the records you already keep, that's what the AeroAssure Audit Defense Pack and the IA9100 Transition Gap Analysis do.