Resource Library/Audit Readiness and Internal Audit/Audit Interview Preparation Guide
Audit Interview Preparation Guide
How to get your people ready to talk to an auditor: what they will be asked, how to answer with the work and the records, how to prepare the area, and what to do when the auditor finds something.
- Word
- fillable PDF
- Worked example
- Aegis Insights
Page 1 of the PDF. Every resource includes a fully worked example.
The problem it solves
Most people on a shop floor meet an auditor once or twice a year. Some freeze, some talk too much, some guess at an answer rather than say they don't know, and some recite a procedure they don't follow. Every one of those turns a working process into a finding, or hides a real problem the audit should have found. Coaching people on what to say is worse: auditors notice, and it teaches people that audits are theater. This guide prepares people to do the opposite: show the work and the records, answer the question asked, and say plainly when they don't know and where the answer is.
Who uses it
Supervisors, team leads and process owners preparing their areas and crews for an internal, customer or registrar audit; internal auditors who want better interviews.
When
Two to three weeks before an external audit, a week before an internal one, and as part of every new hire's induction. The practice session takes 30 minutes per crew.
Free to use, change and copy, in your own organization or with your clients; add your own logo, keep the Aegis credit. Part of: Internal Audit Execution Kit. Clause references: 9.2 (with 7.2, 7.3, 7.5.3, 8.5.1) (numbers only; use your own licensed copy of the standard).
A management aid, not certification or a registrar audit. Using it does not by itself show conformity to AS9100D or any other standard.
How to put it to work
Chapters of our free guides that use this tool.
- The Internal Audit Execution workflowThe Internal Audit Execution Kit Handbook, chapter 2
- Planning an auditThe Internal Audit Execution Kit Handbook, chapter 6
- Conducting the auditThe Internal Audit Execution Kit Handbook, chapter 7
- Getting ready for external auditsThe Internal Audit Execution Kit Handbook, chapter 11
- Setting it up in thirty daysThe Internal Audit Execution Kit Handbook, chapter 14
- Worked example: one audit through the whole kitThe Internal Audit Execution Kit Handbook, chapter 15
Related resources
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Map where every record an auditor asks for lives and who fetches it, check that each holds up before the audit, then log every request on audit day: what was provided, how fast, and how it landed.
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Workbook
Audit Readiness Self-Assessment
Check, area by area, whether the evidence an auditor will ask for is there and holds up, how long it takes to find, and which gaps need an owner and a date: with a plain readiness indicator you can check by hand.
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Kit handbook
The Internal Audit Execution Kit Handbook
A complete internal audit program for aerospace suppliers: plan it from risk, audit processes the way they really run, write findings that hold up, get responses that fix causes, and walk into external audits with nothing to hide and nothing to hunt for.
Word · PDFFree by email
Need more than one resource, or not sure where to start? Book a complimentary 30-minute Aegis Quality Guidance Call. We'll find the tools that fit your situation and a sensible place to start. No sales pressure, no obligation.
These tools help you run the work by hand. When you want the whole picture of your quality system from the records you already keep, that's what the AeroAssure Audit Defense Pack and the IA9100 Transition Gap Analysis do.